This utility allows users to set up default hourly rates that will be available for selection when processing each employee’s payslip.

1) To add a new Hourly Rate – select Employer heading, Hourly Rates on the menu toolbar, followed by Add.

• Enter an applicable description and the rate per hour.
• If the hourly rate is to be classified as an overtime rate, tick the box provided.
• Select the allowed deductions accordingly
• Indicate whether the hourly pay item is to be used in the accrual of annual leave.
• Indicate whether the hourly pay item is to contribute towards the gross for minimum wage.

Click Save.

2) To view or edit an Hourly Rate– select Hourly Rates on the menu toolbar. Select the hourly rate from the listing and view/ amend accordingly. Click Save.

3) To delete an Hourly rate – first select Hourly Rates on the menu toolbar. Select the hourly rate from the listing and click Delete on the menu toolbar. Click Yes to confirm you wish to delete the hourly rate.

If the payroll input screen shows monthly pay and not hourly, and your employee is set up with an hourly rate, you may need to add the hourly pay item manually to the payslip.
On the open payslip, go to the Pay and Benefits section, click Add, and select Hourly pay. The employee’s hourly rate will then appear, allowing you to enter the number of hours worked.

FAQs on Hourly Rates 

Q. When viewing employer hourly rates on Desktop, there's a ‘Where it is used?’ section that shows which employees are using which rates. Will this be available on the Cloud version?

A. Currently, this feature is not available on the Cloud version. Please stay tuned to our release notes for any updates or new features, found here.

Q. If I amend the Employer hourly rates, will it automatically update the rates in each employee record who use that rate?

A. No, it will not update employee rates found in the 'Payment' section of the employee record. Updating employer hourly rates is for use when adding a new hourly rate to a payslip (either manually or via csv file import). To amend the hourly rate for an employee, you would need to go to the Payment section for each employee and amend this manually.

Employee hourly rates cannot be batch amended via csv file. Each employee's record needs to be updated by the payroll processor.