BrightPay Cloud does not have a dedicated feature for "staff loans," but you can easily manage employee loans and their repayments by using custom additions and deductions. Follow the steps below to record a loan, handle repayments, and monitor the loan balance for any employee.

Recording the Loan Payment as an Addition

When you grant a loan to an employee, you may wish to record this on their payslip for transparency and payroll history.

Step-by-Step Guide

1. Go to the Employee’s Pay Section
   • Locate the relevant employee in your payroll and open their pay items for the current period.
2. Add a Custom Addition
   • Click to add a new Addition Type. Name it “Staff Loan” (or any label you prefer).
   • Enter the loan amount to be given to the employee.
3. Save and Review
   • The addition will now show as a separate item on the payslip and will increase the employee's net pay.

For detailed instructions on adding and amending addition types, see:

• Adding & Amending Addition Types

Managing Loan Repayments with Deductions

To recover the loan, set up a custom deduction and apply it to the employee’s pay for each repayment period.

Step-by-Step Guide

1. Go to the Employee’s Pay Section
   • Open the employee’s pay items for the relevant payroll period in which you wish to make a loan repayment.
2. Add a Custom Deduction
   • Click to add a new Deduction Type. Name it “Loan Repayment” (or another suitable name).
   • Input the repayment amount for that period.
3. Repeat Until Fully Repaid
   • Continue to add the loan repayment deduction to each payslip until the loan amount is cleared.

For instructions on creating and managing deduction types see:

• Adding & Amending Deduction Types
• Additions and Deductions Overview

Monitoring Outstanding Loan Balances

BrightPay will not track the remaining balance of a staff loan automatically. You must monitor repayments outside the software, or by using custom payroll reporting:

• Keep a manual record of the original amount loaned and the repayments deducted from each payslip.
• Periodically reconcile the total additions and deductions using a custom report.

For information on creating and viewing reports, see:

• Creating a New Report
• Viewing Reports
• Exporting Reports