To import hourly payments each pay period, go to Payroll > Import > Import Hourly Payments from CSV File:


 

1) Select a CSV File to upload or enter/paste CSV content on the screen.

2) Select 'Continue'

3) Your employee data will be displayed on screen. For each column, choose the payment data it represents. Ignore any columns and uncheck any rows you do not wish to be imported.
 

• To assist with column selection, simply select 'Match Header Row'. BrightPay will try and match as many columns as it can for you
• Also indicate whether you would like to replace the equivalent pay items that are already present on the employees' payslips with the new amounts being imported in by selecting/de-selecting 'Replace Existing' under 'Options'.
• Should you wish to remember your column selection for future imports, instruct BrightPay to 'Remember Column Selections' under 'Options'. BrightPay will subsequently remember the column selection used in the previous import when next importing a CSV file.
• Should you wish to reset your column selection at any time, select 'Reset All Columns'.

4) Click Import to complete the import of your payment information.

Fields which can be imported into BrightPay using the 'Hourly Payments' CSV File option are:
 

For matching to employee record:

Employee first name

Employee surname

Employee NINO

Employee works number
 

Payment using employer hourly rate:

Number of hours at an hourly rate set up within the Employer utility

Payment 1:

Rate per hour (if different from standard rate)
 

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 2:

Rate per hour (if different from standard rate)
 

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 3:

Rate per hour (if different from standard rate)
 

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 4:

Rate per hour (if different from standard rate)
 

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 5:

Rate per hour (if different from standard rate)
 

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 6:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 7:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 8:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 9:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

Payment 10:

Rate per hour (if different from standard rate)

Description

Number of normal hours

Number of time and a half hours

Number of time and a third hours

Number of time and a quarter hours

Number of double time hours

Number of triple time hours

Number of quadruple time hours

Department

Is tax deductible

Is NIC deductible

Is employee pension deductible

Is employer pension deductible

Accrues annual leave

Contributes to gross for minimum wage

A CSV file template for the above can be accessed here.

Note: Importing holiday hours to the payslip for payment will not automatically reduce the employee’s annual leave balance by that amount. While you can import the holiday pay, you must manually update the employee’s calendar with the corresponding dates and hours to adjust their annual leave balance