The following Annual Leave Entitlement Methods are available in BrightPay:

• set number of annual leave days
   
• accrued by number of working days
   
• accrued by number of hours worked (set hours per day, excluding overtime)
   
• accrued by number of hours worked (set hours per day, including overtime)
   
• accrued by number of hours worked (irregular hours, excluding overtime)
   
• accrued by number of hours worked (irregular hours, including overtime)

Please note: each of the above methods are intended for guidance only. Professional advice should be sought in the event of any disputes or if in doubt.

An employee's annual leave entitlement method can be set within the Employment section of their employee record:



 

Set number of annual leave days per year 
 

• This method allows an employee a set number of annual leave days without any recognition of time worked
   
• The total number of days allowed by the employer for the annual leave year is entered when setting up the employee record - this can be amended at any time
   

• The employee calendar will show a full entitlement to the set number of days (for example 28 days) from the start of the annual leave year without pro-rata, any dependence on time worked and regardless of working days

  
  
  

Accrued by number of working days
 

• This method is based on the number of days worked per week by the employee
   
• Current statutory holiday entitlement is used as the basis of the leave calculation. For example, an employee works 3 days a week. Their leave is calculated by multiplying 3 by 5.6, which equates to an entitlement of 16.8 days of annual paid leave

Accrued by number of hours worked (set hours per day, excluding overtime)
 

• This method will accrue annual leave entitlement by applying 12.07% to hours worked (excluding hours marked as overtime hours)*
   
• The employee's pay must be entered by the hour
   
• The number of hours worked per pay period (excluding overtime hours) is used as the basis of the leave calculation. 
   
• The employee’s record must show the correct typical hours worked per day in order to convert the accrued hourly entitlement into the equivalent daily leave entitlement

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

Accrued by number of hours worked (set hours per day, including overtime) 
 

• This method will accrue annual leave entitlement by applying 12.07% to hours worked (including hours marked as overtime hours)*
   
• The employee's pay must be entered by the hour
   
• The number of hours worked per pay period (including overtime hours) is used as the basis of the leave calculation. 
   
• The employee’s record must show the correct typical hours worked per day in order to convert the accrued hourly entitlement into the equivalent daily leave entitlement

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

Accrued by number of hours worked (irregular hours, excluding overtime)
 

• This method will accrue annual leave entitlement by applying 12.07% to hours worked (excluding hours marked as overtime)*
   
• The employee's pay must be entered by the hour
   
• The number of hours entered per pay period (excluding overtime hours) is used as the basis of the leave calculation
   

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

Accrued by number of hours worked (irregular hours, including overtime)

• This method will accrue annual leave entitlement by applying 12.07% to hours worked (including hours marked as overtime)*
   
• The employee's pay must be entered by the hour
   
• The number of hours entered per pay period (including overtime hours) is used as the basis of the leave calculation
   

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

 

Viewing / Printing an Employee's Annual Leave Entitlement 

To view / print a detailed breakdown of an employee's annual leave entitlement at a particular date, go to 'More' > 'Annual Leave Entitlement Summary'

Select the date and the employee(s) that you wish to run the report for, then select 'OK'

A detailed breakdown of the employee's annual leave entitlement will be displayed on screen:
 

• to print a copy, click the 'Print' icon on the toolbar
   
• to export to PDF, click the 'Download' icon on the toolbar
   
• to email a PDF copy, click the 'Email' icon on the toolbar
   

Setting Annual Leave as set number of hours

If you wish to set the annual leave entitlement to a set number of hours for the year, you can follow these steps;

Go to the Employees tab > select the employee from the listing > Employment section. Change the annual leave calculation method to 'Accrued by number of hours worked (irregular hours, excluding overtime)'.

Change the Annual leave entitlement to 0 weeks

Tick the 'Include additional annual leave hours' field and then enter the number of set hours the employee will be entitled to for the year: