If an employee is already on payroll and you need to pay them backdated pay, for example because a pay rise was agreed after the pay date, there are two ways to do it in BrightPay.

Option 1: Pay it as an addition in the current pay period

1. Make sure you have an addition type set up for the payment (for example 'Backdated pay'). See Adding/Amending Addition Types.
2. In Payroll, open the current pay period and select the employee.
3. Under Additions & Deductions, click Add, choose the addition type and enter the amount.
4. Finalise the payslip as normal. The payment is reported to HMRC in the current period's FPS.

Option 2: Re-open the earlier payslips and correct them

1. In Payroll, select the earlier pay period and click Re-open Payslips for the employee.
2. Amend the payslip and finalise it again.
3. Send an Additional FPS to HMRC from the RTI menu so that the employee's year-to-date figures are updated.

FAQs

Q. How do I add backdated pay for an employee?
A. Use one of the options above: pay it as an addition in the current pay period, or re-open the earlier payslips, correct them and send an Additional FPS.