You can override the Leave Date reported on P45, FPS, and Pensions Submissions in BrightPay Cloud.

BrightPay uses the Leave date on the Starter/Leaver tab to manage payroll calculations and official HMRC reporting. 

Normally, this date is carefully checked to keep everything accurate. If you finalise the payslip with a leave date within the current pay period, no further action is needed — this will occur automatically.

However, we understand that sometimes you might need to report a different leave date to HMRC than the one entered in BrightPay. 

To help with this, BrightPay UK Cloud has a hidden feature that lets you override the leave date shown on P45s, FPS submissions, and pension reports.

When to Use This Feature

• Only use this override if absolutely necessary.

• The date you enter using this override isn’t validated, so it’s very important to enter the correct date to avoid any errors with your reports.

Step-by-Step Guide

1. Open Employee Details

   Go to the employee’s record and open the Starter/Leaver tab.

2. Reveal the Override Field 

   With the Starter/Leaver tab open, press:  

• Ctrl + Shift+ L (Windows)  

• Cmd + Shift + L (MAC OS)  

   This reveals the hidden Reported leave date field.

3. Enter the Override Date

   Input the leave date you want to report to HMRC.  

   Reminder: This date is not validated.

4. Save Changes

   Click Save to apply the override.

What This Does

• The Reported leave date will now appear on all P45 forms, FPS submissions, and pension reports instead of the standard Leave date.

• The original Leave date remains unchanged internally and continues to control payroll calculations.

• The Reported leave date field will automatically be visible for this employee moving forward.

Please use this feature carefully, and if you’re unsure at any point, don’t hesitate to contact our support team for help.