BrightPay facilitates the importing of employee information in FPS format from HMRC Basic Tools.

If you are migrating to BrightPay mid-tax year, both employee and their mid-year pay information (if applicable) can be imported from HMRC Basic Tools into BrightPay Cloud using this import option.

Importing into BrightPay

Please log in to BrightPay with your Bright ID. If you have already purchased BrightPay or another Bright product or used BrightPay Connect, you will already have a Bright ID.

If you do not have a Bright ID, please click Sign up for a Bright ID and follow the steps.  

As a new user, when you log into BrightPay, on the Welcome to BrightPay you will have a step-by-step guide on how to set up your information.

Step 1 - You will need to set up an Organisation. For assistance on setting up your organisation please see here.

Step 2 - Click Create or Import an employer - For assistance on setting up your employer, please see our step-by-step guide.

Step 3 - Open the employer in order to import your employee and pay information into BrightPay.

1. In order to export your data from HMRC Basic Tools to FPS file(s), please:

• Copy and paste the FPS text  into Notepad

   

• Save the file with the extension ".xml" to a location of your choice. 
• (When saving the file, also ensure that the option "Save as type: All files" is selected as below).

2. To import the file, go to the Employees tab> Import & Export> Import/Update Employees from FPS File

3. Browse to the location of your FPS file, select it, and press ‘Open’

Important note: make sure that the FPS with the most recent modified date is chosen, to ensure that the most up-to-date employee information (and year to date amounts, if applicable) is imported.

4. Employee information contained within the FPS selected will now be displayed on screen.

Review your employee information to ensure that the correct FPS has been selected. Should you not wish to import an employee, simply untick their name.

5. When ready, press Import.

Employees and their mid-year totals to date (if applicable) will now be imported into BrightPay

Note:

This import option will only bring across employee information that is required by HMRC in the Full Payment Submission. 
 
Further manual entry may thus be required in each employee record for employee information that is not included on an FPS, e.g., email addresses, bank details, annual leave entitlement, departmental allocation, in-year previous employment taxable pay and tax details etc.

Following the import, further employee information can be manually entered within 'Employees', if required. Alternatively, you may wish to update missing employee information from a CSV file, for more details, click here Updating Existing Employee Details from a CSV File

Migration Checklist Cloud may assist you with the migration process and setup. 

It is also recommended that all employee details are reviewed before processing any payroll to ensure information imported in is correct and applicable for the tax year in question.

 
After reviewing your employee and employer information, simply click the 'Payroll' tab to commence processing payroll.

Need more help with your migration? Email hellomigration@brightsg.com