To set up a pro rata payment in BrightPay, you will need to manually calculate the pro-rated amount based on the employee’s working days or hours for the relevant pay period, and then enter this as their pay for that period. 

BrightPay does not have a specific automated “pro rata” function, but you can easily process pro rata payments by following these steps:

• Determine the employee’s normal full pay for the period (weekly, monthly, etc.).
• Calculate the proportion of the period the employee has worked (for example, if they started or left partway through the month, or had unpaid leave).
• Multiply the full pay by the proportion worked to get the pro rata amount.
• If you are unsure, please consult your accountant or HMRC for guidance.

• Go to the relevant pay period for the employee.
• In the employee’s pay details, manually enter the calculated pro rata amount in the “Basic Pay” or relevant pay field.
• If you use hourly or daily rates, you can enter the actual number of hours or days worked, and BrightPay will calculate the pay accordingly. 

• Once the pro rata pay is entered, continue to process payroll as normal for that period.
• Review the payslip to ensure the correct amount is being paid.