The extra cost depends on two things:

1. How many employers/clients you will have in total after adding the new one
2. How many employees the new employer will have

BrightPay’s pricing has two parts:

1. Employee Charges (per employee)

Each employee is charged based on the bracket your total employee count falls into:

The “Total” figures sometimes shown with these brackets are just examples of the maximum cost if you had the full number of employees in a bracket; your actual charge is always:

Employee cost for the new employer = number of employees × price per employee for the relevant bracket

2. Bureau Charges (flat monthly fee by number of employers)

If you are a bureau, there is a flat monthly fee added to your bill based on the total number of employers/clients on your BrightPay account. This is not per client; it’s one fee for your whole account.

When you add another employer:

• If your new total number of employers stays in the same bracket, your bureau flat fee does not change.
• If your new total number of employers moves into a higher bracket, your bureau flat fee increases to the amount for that new bracket.

Extra bureau cost = new bracket flat fee − your current bracket flat fee

3. How to work out your extra cost

To estimate the extra monthly cost of adding a new employer:

1. Work out your new total number of employers
   • Employers you have now: Z
   • New employers you’re adding: Y (often 1)
   • New total employers = Z + Y
   • Look up the bureau bracket for this new total and note the flat fee.
2. Work out the employee cost for the new employer
   • Employees in the new employer: X
   • Find which employee bracket X falls into.
   • Extra employee cost = X × price per employee for that bracket.
3. Work out the bureau difference (if any)
   • Your current bureau flat fee: based on Z employers
   • Your new bureau flat fee: based on Z + Y employers
   • Extra bureau cost = new flat fee − current flat fee (if it changes).

4. Total extra monthly cost (excl. VAT)

   Total extra cost = Extra employee cost + Extra bureau cost
   VAT is then added on top of this amount.

If you know your current bill or prepaid amount

If you already know:

• what you currently pay per month, or
• how many employees/employers you have prepaid for in a year,

you can:

1. Use the tables above to see which brackets you’re in now.
2. Calculate which brackets you’d move into after adding the new employer.
3. Work out the extra employee and bureau amounts using the steps above.
4. Compare your new total to your current bill to see the difference.

This lets you estimate the extra cost of adding an employer with X employees when you already have Z employers on your BrightPay account.