To add a new employee to BrightPay, select Employees heading, followed by New Employee on the menu toolbar.

Complete the Personal section for an employee as follows:

Title
Enter the employee's title, if known.

First name
The employee's first name is a mandatory RTI requirement, enter accordingly.

Middle name
Enter the employee's middle name, if applicable.  

Surname
The employee's surname is a mandatory RTI requirement, enter accordingly.

Date of birth
Enter the employee's date of birth. This is a mandatory requirement.

Gender
This is a mandatory RTI requirement. Select 'Male' or 'Female' accordingly.

Address
Enter the employee's address as well as a valid post code. The employee's address is mandatory for RTI, if their National Insurance number is not known.

Email address(es)
Enter a contact email address for the employee. Select whether it is a work address or a personal address from the drop down menu. To add additional email addresses, click Add Email Address and repeat the process. If more than one email address is added, specify which is to be the primary address. The primary email address will be used for the emailing of payslips etc.

Phone number(s)
Enter a contact telephone number for the employee. Select whether it is a work or personal phone number from the drop down menu and then enter the telephone number. To add additional phone numbers, click Add Phone Number and repeat the process. If more than one phone number is added, specify which is to be the primary contact number.

Employee Photo

To add the employee’s photo to their record, double click on the photo icon and browse to where you have the photo saved.

THE EMPLOYEE’S PERSONAL DETAILS ARE NOW COMPLETE. SELECT THE ‘EMPLOYMENT’ TAB TO CONTINUE TO SET UP THE EMPLOYEE’S RECORD.

If you have entered and set up an employee twice in error, you can delete the duplicate record by selecting the duplicate name in the Employees tab > More Spanner > Delete. Confirm by saying 'YES'. The duplicate record will then be removed from BrighPay.

FAQs. 

Q. If we change an employee’s address in BrightPay, will it also update on their old payslips?

A. Yes, when you update an employee’s address in their employee record, that new address will show on all payslips, past and future. (This is an item you can choose to include on the payslip in the Customise section.)