To access this utility, go to Employees heading > Select Employee from listing > Employment tab.

Complete the Employment section as follows:

Works number
Enter the employee's works number, if applicable.

Please note: should you wish the software to automatically generate works numbers for you using your own custom settings, this option can be set up within Employer > Edit Details > Typical Employee.

Departments
To allocate an employee to a department, click on Add Department Association and choose the desired departmental name from the drop down menu. If a department has not yet been set up, simply click on Employer heading, followed by Add, where you will be able to create a new department name.

An employee can be allocated to more than one department, if required. To do this, click on Add Department Association again and select an additional department from the drop down menu. Set the employee’s weighting in each department by dragging the bars to the percentage required.

Usual Working Days
Should the employee’s typical working days differ to the default days already ticked, simply amend where necessary.

Leave Year Starts
Enter the date on which the employee’s annual leave year starts.

BrightPay defaults to the start of the tax year, ie 6th April. If you wish to change the employee's holiday year start to match; the calendar year, the employer's financial year or the employee's start date - go the 'Annual Leave' section in the Employment tab in the employee's record and use the dropdown to change the annual leave start date. Save changes.

Annual Leave Calculation Method
Select the method of annual leave calculation applicable to the employee from the drop down menu.

Annual Leave Entitlement
Enter the employee's annual leave entitlement, as required.

Carry Over Annual Leave
Enter the amount of annual leave carried over, if applicable.

Include Additional Annual Leave
Tick to include additional accrued annual leave and enter the adjustment amount in the field provided.

Minimum Wage Profile
Amend the minimum wage profile, if applicable.

Typical hours worked per period
This utility can be used to provide a default value for non-hourly paid employees for the purpose of minimum wage reporting. Enter the appropriate number of hours.

THE EMPLOYEE’S EMPLOYMENT DETAILS ARE NOW COMPLETE. NOW SELECT THE ‘STARTER/ LEAVER’ TAB TO CONTINUE TO SET UP THE EMPLOYEE’S RECORD.

Note: If an incorrect start date has been entered for an employee and the field is now greyed out, you can re-open any finalised payslips to access this field again. If an FPS has been sent to HMRC with the incorrect start date, you can send an Additional FPS correction to earlier submission for this employee for that period.

Q. How do I change the holiday year from starting at the beginning of the tax year to a calendar year?

A.  If you wish to change the employee's holiday year to the calendar year, go the 'Annual Leave' section in the Employment tab in the employee's record and use the dropdown to change the annual leave start date. Save changes.

Q. Can we add / store employee contracts against the employee record in BrightPay?

A. You can add employee contracts to the employee portal within the Resources section on BrightPay. Upload the employee contract and using the access rule, ensure the correct contract is made available to that specific employee only.