Create or Import your Employer into BrightPay:

To import an employer file from BrightPay desktop into BrightPay select Import from Windows.

Or you can To start importing an employer into BrightPay please select the Browse Employers option.

In order to import into BrightPay from BrightPay for Windows you will need to select the option of Import > Import from BrightPay for Windows.

Every employer imported or created in your account needs to be added to an organisation. Select the organisation you wish to import your employer file into.

In order to import the employer please click select data file to upload. Then browse to where your employer files are saved. Please select the employer file you wish to import and select upload.

If you have multiple employers you wish to import at the same time, please select shift and select the multiple employer files you wish to import and then select upload.

The employer files will start to import into BrightPay. This should take about 30 seconds. The employer files will be highlighted in green once they are imported successfully.

The employer details will be displayed on the employer homescreen now.

You will be prompted then for Step 3 to open your payroll to start processing your first payroll. 

This process creates a duplicate record on Cloud as at the date you import, meaning all information that was processed on desktop will now appear on BrightPay Cloud for this employer - including RTI submissions, pension submission history, employee processed payslips and YTD information.

Note: If you are getting an error or the file is failing to upload onto BrightPay Cloud, check in the desktop file if there is an employer logo in the Employer section. If so, remove the logo, save changes, close the file and try to import again. You can add the logo back into the employer on Cloud under the Employer section. Also, if the filename contains certain special characters (like full stops in the middle of the name, hyphens, or &), it can cause issues - check the name of the employer file and amend if necessary before trying to upload the file again.

If you have accidentally added or imported the same employer twice in error, you can delete the duplicate by going to the 'Browse Employers' screen > Click on the spanner icon on the employer line > 'Delete Employer'. You will have to type CONFIRM to confirm you wish this action to be done.

You can safely delete the duplicate employer file in BrightPay Cloud and this will not affect your original employer or any payroll data you have processed.